Medical Record - Patient Race and Ethnicity Data Collection

Are there specific categories for race and ethnicity that hospitals should use in order to comply with Standard RC.02.01.01 (The medical record contains the patient’s race and ethnicity)?

Any examples are for illustrative purposes only.

RC.02.01.01 (The medical record contains the patient's race and ethnicity) does not specify which categories of race and ethnicity should be collected. The intent is to collect data in order to identify health care disparities, and hospitals have the flexibility to determine which categories of race and ethnicity are appropriate to their patient population. 

While the Joint Commission standards are not prescriptive of which categories of race and ethnicity should be collected, many state reporting entities and payors do specify these requirements. Organizations are encouraged to use the race and ethnicity categories from the Office of Management and Budget (OMB) and US Census Bureau, and to consult resources such as the Institute of Medicine report Race, Ethnicity, and Language Data: Standardization for Health Care Quality Improvement (2) and the Health Research and Educational Trust Disparities Toolkit (3). Links to these resources are provided.
 
Resources:
2.  Ulmer C., McFadden B., Nerenz D.: Race, Ethnicity, and Language Data: Standardization for Health Care Quality Improvement. Washington, DC: The National Academies Press, 2009. Available at http://books.nap.edu/openbook.php?record_id=12696.

3.  Hasnain-Wynia R., et al.: Health Research and Educational Trust Disparities Toolkit. Chicago, IL: Health Research & Educational Trust, 2007. Available at http://www.hretdisparities.org. 
 
Last updated on May 04, 2020
Manual: Hospital and Hospital Clinics
Chapter: Record of Care Treatment and Services RC

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