Manual:
Critical Access Hospital
Chapter:
Record of Care Treatment and Services RC
Topic:
Medical Record - Collecting Race and Ethnicity Data
Are there specific categories that should be used to collect race and ethnicity information and which programs must comply with this requirement?
Any examples are for illustrative purposes only.
The requirement to collect race and ethnicity has historically applied to hospitals (Standard RC.02.01.01, EP 25). As of January 1, 2023, it will also apply to organizations in the ambulatory health care (RC.02.01.01, EP 31), behavioral health and human services (RC.02.01.01, EP 26) and critical access hospital (RC.02.01.01, EP 25) programs.
The intent of the requirement is to collect race and ethnicity information to identify potential differences in health care outcomes for various patient groups. Organizations have the flexibility to determine which categories of race and ethnicity are appropriate for the population they serve. The Joint Commission does not specify which categories an organization should use to collect race and ethnicity data.
While The Joint Commission requirement is not prescriptive of which categories of race and ethnicity should be collected, many state reporting entities and payers do specify these requirements. Organizations are encouraged to use, at a minimum, the race and ethnicity categories from the Office of Management and Budget (OMB) and US Census Bureau, and to consider collecting ethnicity categories based on the population to obtain additional granularity. Resources such as the Institute of Medicine report Race, Ethnicity, and Language Data: Standardization for Health Care Quality Improvement and the Health Research and Educational Trust Disparities Toolkit provide additional guidance on collecting race and ethnicity information.
The requirement to collect race and ethnicity has historically applied to hospitals (Standard RC.02.01.01, EP 25). As of January 1, 2023, it will also apply to organizations in the ambulatory health care (RC.02.01.01, EP 31), behavioral health and human services (RC.02.01.01, EP 26) and critical access hospital (RC.02.01.01, EP 25) programs.
The intent of the requirement is to collect race and ethnicity information to identify potential differences in health care outcomes for various patient groups. Organizations have the flexibility to determine which categories of race and ethnicity are appropriate for the population they serve. The Joint Commission does not specify which categories an organization should use to collect race and ethnicity data.
While The Joint Commission requirement is not prescriptive of which categories of race and ethnicity should be collected, many state reporting entities and payers do specify these requirements. Organizations are encouraged to use, at a minimum, the race and ethnicity categories from the Office of Management and Budget (OMB) and US Census Bureau, and to consider collecting ethnicity categories based on the population to obtain additional granularity. Resources such as the Institute of Medicine report Race, Ethnicity, and Language Data: Standardization for Health Care Quality Improvement and the Health Research and Educational Trust Disparities Toolkit provide additional guidance on collecting race and ethnicity information.
Last updated on April 07, 2025
with update notes of: Editorial changes only
First Published Date: April 11, 2016
Last Reviewed Date: January 23, 2023
Last Major Update: January 23, 2023